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Cost Comparison: Employer of Record (EOR) vs. Setting Up a Legal Entity in Malaysia

Global Expansion to Malaysia

Expanding into new markets is an exciting step for any business. Malaysia, with its strategic location and robust economy, is an attractive destination for many companies. However, the financial and administrative implications of setting up operations abroad can be daunting. Two primary options exist: using an Employer of Record (EOR) or establishing a legal entity. This article will compare the costs and considerations of each approach to help businesses make an informed decision.

An EOR is a third-party provider that hires employees on behalf of a company, enabling businesses to operate in Malaysia without needing to establish a legal entity. The EOR manages all employment-related tasks, such as payroll, taxes, benefits, and compliance with local labor regulations.

Costs and Key Factors:

  1. Service Charges: EORs typically charge a fee, either a percentage of the employee's salary or a flat rate, covering administrative duties, legal compliance, and employment services.

  2. Administrative Savings: By outsourcing employment administration, businesses can avoid costs associated with setting up and maintaining a local HR infrastructure.

  3. Speed to Market: Utilizing an EOR allows companies to start operations quickly, bypassing the lengthy process of setting up a legal entity.

  4. Compliance Assurance: EORs ensure adherence to local labor laws, reducing the risk of legal issues and associated costs.

  5. Flexibility: EOR services are ideal for companies testing new markets or handling temporary projects, offering scalability up or down as needed.

Setting Up a Legal Entity

Creating a legal entity involves registering a subsidiary or branch office in Malaysia, which requires compliance with local regulations, including company registration, tax filings, and employment laws.

Costs and Key Factors:

  1. Initial Setup Expenses: Establishing a legal entity involves significant upfront costs, including legal fees, registration fees, and office setup expenses.

  2. Ongoing Operational Costs: Businesses must account for ongoing expenses such as office rent, utilities, local staff salaries, and other operational costs.

  3. Administrative Responsibilities: Managing a legal entity requires a local HR team to handle payroll, compliance, and administrative tasks, adding to overall expenses.

  4. Compliance Costs: Ensuring compliance with Malaysian laws involves regular audits, tax filings, and adherence to labor regulations, which can incur additional costs.

  5. Time and Resources: Setting up a legal entity is time-consuming and resource-intensive, potentially delaying market entry.

Cost Analysis

Cost comparison of EOR and setting up a legal entity

Ease Your Entry into Malaysia with GP Outsourcing Asia's EOR Solutions

GP Outsourcing Asia can greatly assist businesses with our EOR (Employer of Record) service, offering a streamlined solution for companies looking to operate in Malaysia without the need to establish a legal entity. Here's how we can help:

  1. Expertise and Efficiency: We handle all employment tasks, ensuring compliance with Malaysian labor laws efficiently.

  2. Cost-Effective Solutions: Our competitive fees cover administrative duties, eliminating the need for local HR infrastructure.

  3. Speedy Entry: Skip the lengthy legal entity setup process; we help you start operations swiftly.

  4. Compliance Assurance: With us, you're always compliant, reducing legal risks and associated costs.

  5. Flexibility: Our scalable solutions adapt to your needs, ideal for testing new markets or temporary projects.

  6. Visa services: We can help you navigate the visa application process and ensure you have the necessary permits to operate in Malaysia.


Deciding between an EOR and establishing a legal entity in Malaysia depends on your business objectives, budget, and long-term plans. An EOR provides a cost-effective, flexible solution for businesses looking to enter the market quickly with minimal administrative overhead. It is particularly beneficial for short-term projects or market testing. Conversely, setting up a legal entity is better suited for businesses with long-term commitments and significant investments in the Malaysian market, despite the higher initial and ongoing costs.

By evaluating these factors, businesses can choose the option that best aligns with their strategic goals and financial resources.

Considering expanding your business? Reach out to GP Outsourcing Asia Sdn Bhd now. Let's collaborate, explore opportunities, and transform your vision of expanding into Malaysia into a tangible reality.

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